2 academic program coordinator jobs found
Description
If you’re interested in applying for ACLM’s Academic Program Coordinator (remote) position, please ensure your cover letter is included with your uploaded resume. Submissions without a cover letter will not be considered.
Reports to: Director of Academic Education
Starting Salary Range: $47,000 - $52,000
Department: Education
Summary
The Academic Program Coordinator provides operational leadership and coordination for ACLM’s learner engagement programs, including Lifestyle Medicine Interest Groups (LMIGs), trainee initiatives, and academic pipeline program logistics across medical students, residents, and early-career professionals.
Essential Functions
1. LMIG Support, Growth & Operations (≈40%)
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Coordinate LMIG onboarding, communications, and ongoing support resources across campuses and training sites.
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Maintain LMIG toolkits, templates, and operational playbooks; ensure consistent access and usability.
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Track LMIG participation metrics, contacts, renewals/updates, and engagement activities; produce regular reporting.
2. Trainee Programming & Leadership Support (≈25%)
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Provide operational support for trainee leadership programming, including scheduling, meeting coordination, documentation, and communications.
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Support trainee governance structures through agendas, minutes, action tracking, and follow-through.
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Coordinate mentorship, leadership development, and learner engagement activities as directed.
3. UME Curriculum Certification Administration (≈20%)
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Coordinate certification application intake, tracking, and documentation workflows (e.g., application packets, required artifacts, review scheduling).
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Maintain certification records, renewal cycles, correspondence logs, and process documentation; ensure version control and audit-ready organization.
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Draft and manage routine certification communications to institutions (deadlines, requirements, reminders, confirmations), escalating substantive questions to the Director.
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Support reviewer logistics as applicable (scheduling, packets, routing, follow-up).
4. Conference & Events (Trainee/Academic Engagement) (≈10%)
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Coordinate trainee and student engagement logistics for the annual conference (scholarships, communications, event support, checklists, tracking).
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Support academic fairs/networking events and trainee-specific programming logistics.
5. Administrative Infrastructure & Cross-Team Coordination (≈5%)
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Maintain accurate records, rosters, repositories, and task tracking in SharePoint/Teams/Asana.
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Coordinate across Education PM, Membership, Marketing/Comms, and Learning Admin for smooth execution and consistent learner experience.
Competencies
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Program coordination, documentation, and operational follow-through
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Strong communication and stakeholder service orientation
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Data tracking/reporting and process consistency
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Comfort working with student/trainee leaders and volunteer groups
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Process administration for structured programs (certification/review cycles preferred)
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Proficiency in Microsoft 365 and project tools (Asana)
Supervisory Responsibilities
None (may coordinate volunteers, interns, or contractors as assigned).
Key Measures of Success
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Consistent, responsive LMIG and trainee support with strong satisfaction feedback.
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Certification administration is reliable and audit-ready: accurate tracking, timely communications, clean records, predictable renewals.
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Smooth execution of trainee-facing events and conference components.
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Reduced operational burden on the Director; improved continuity of learner engagement and certification workflow.
Required Education & Experience
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Bachelor’s degree preferred (or equivalent experience).
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2+ years in program coordination, education administration, association programming, or comparable roles.
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Demonstrated ability to manage documentation-heavy workflows and deadlines with high accuracy.
Work Schedule & Environment:
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This is a full-time remote position. Team members must have a reliable internet connection and be available during core business hours.
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Some flexibility in schedule may be required to meet organizational needs across time zones.
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Occasional travel (up to 1–2 times per year) may be required for team meetings or conferences.
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The position requires extended periods of computer use in a home-office environment. The organization provides access to necessary software and systems; employees are responsible for maintaining a professional workspace and reliable connectivity.
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The team collaborates primarily through virtual tools (e.g. Teams, Asana, etc.); regular participation and prompt communication are expected.
Compensation & Benefits:
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This is a full-time, exempt position.
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Salary range: $47,000–$52,000, commensurate with experience and qualifications.
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ACLM offers a comprehensive benefits package that includes:
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Medical, dental, and vision insurance, health savings account, and life insurance
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Retirement plan with employer contribution
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Paid time off (vacation, sick, and holidays)
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Paid parental leave
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Professional development opportunities
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Remote work flexibility
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ACLM is an equal opportunity employer and values diversity in its workforce. We encourage applicants from all backgrounds to apply.
About American College of Lifestyle Medicine
The American College of Lifestyle Medicine is posting this position on behalf of another organization.
The American College of Lifestyle Medicine (ACLM) is the medical professional society providing quality education and certification to those dedicated to clinical and worksite practice of lifestyle medicine as the foundation of a transformed and sustainable health care system.
Lifestyle medicine is a medical specialty that uses therapeutic lifestyle interventions as a primary modality to treat chronic conditions including, but not limited to, cardiovascular diseases, type 2 diabetes, and obesity. Lifestyle medicine certified clinicians are trained to apply evidence-based, whole-person, prescriptive lifestyle change to treat and, when used intensively, often reverse such conditions. Applying the six pillars of lifestyle medicine—a whole-food, plant-predominant eating pattern, physical activity, restorative sleep, stress management, avoidance of risky substances and positive social connections—also provides effective prevention for these conditions.